Add & Manage Activity Sessions

This article will show you how to add a session to one of your Activities or modify an existing session.

Add a Session

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Activities
   
   
3. Select your desired category
   
   
   Note: In order to add a session, your category must already have an Activity in it.
4. Click Add Session
   
   
5. Fill out the information
   
   
   • Activity: Use the drop-down menu to select the parent Activity
   • Name (required): Name of the session
   • Instructor: Session instructor
   • Session Dates: Enter a From and To date range
   • Session Times
     • Simple: Select the days and times of the session 
       
     • Advanced: Select times and recurrence of the session
       
   • Additional Time Information: Any additional time information
     
     Note: This feature is required if the Session Times field is blank.
   • Registration Period: Select a From and To date and time range for when the public can register for the sessions before they close
   • Facility: Use the drop-down menu to select the facility
   • Address (required): Enter the address for the facility
     • Add Location: Click this button if you need to add a location that is not already in the system, view the Add a New Location article for more information.
     • Modify Selected Location: Click this button to modify an existing location
     • Zip Plus 4: Enter the Plus 4 of the ZIP Code for this session
     • Age Range: Ages allowed for the session
     • Max Participants: Maximum number of participants allowed for the session
     • Allow Waitlist: Allow users to sign up for a waitlist when the max participants limit for this activity is hit
     • Waitlist Email: Sends a message to a user's email address when the system adds that user to the waitlist
6. Select a Saving Option for the session
   
   
   • Save: Will save the changes in a draft
   • Save and Publish: Will save the changes and publish them to the live site
   • Publish & Create Another: To publish this session, then immediately create another session
   • Cancel: Will cancel the changes made

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Modify a Session

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Activities
   
   
3. Select the category the session is in
   
4. Select Actions next to a session
   
5. Select Modify
   
6. Make modifications
   
   
   • Activity: Activity the session falls under
   • Name (required): Name of the session
   • Instructor: Name of the instructor
   • Session Dates: Date range for sessions
   • Session Times: Times for the individual sessions per weekday
     • Simple: Fill out Weekday and Time information
       
     • Advanced: Choose Advanced and fill out fields to make the session recurring
       
   • Additional Time Information: Any additional time information; required if the Session Times field is blank
   • Registration Period: This period is when the public can register for the sessions before they close
   • Facility: The facility in which the session takes place
   • Address (required): Address where the facility or session takes place.You can Add a New Location to the drop-down.
   • Zip Plus 4: Enter the plus 4 zip code for this session
   • Age Range: Ages for the session
   • Max Participants: Maximum number of participants for the session; leave blank for unlimited
   • Allow Waitlist: Allow users to sign up for a waitlist when the session reaches its maximum participants limit
     • Waitlist Email: Enter user emails to notify them of an open position
7. Select a saving option
   
   
   • Save Changes: Saves changes, does not publish
   • Save & Create Another: Saves and opens a new Add Session form

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