Add & Manage Activities

This article will show you how to create and modify an Activity in the Activities module.

Important Note

• Web Central does not have a "Shopping Cart" for the Facilities or Activities module. This means you cannot bulk register or reserve in the module, you will need to do one registration/reservation at a time. For this functionality, please review our Recreation Management option.

Add an Activity

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Activities
   
   
3. Select the category you want to add an activity to
   
4. Select Add Activity
   
5. Fill in the activity information on the form
   
   
   • Name: Name of the activity
   • Activity Code (Optional): Code for city activity, usually matched with an Activity Brochure
   • Default Facility: Select a facility from the Facilities module
   • Default Address: Address of the facility
     
     Note: You can Add a New Location to the drop-down.
   • Brief Description: A short description of the activity
   • Full Description: Provide a general description of the activity
     
     Note: Remember to include a list of necessary equipment, prerequisites, or any other activity-specific requirements.
   • Contact Information
     • Contact Name: Add First and Last Name
     • Contact Email: Add primary email
     • Contact Phone Number: Add a primary phone number
     • Other Phone Number: Add a secondary phone number
   • Registration Information 
     • Allow Online Registration: Allow registration to be made on the public side of the module
     • Registration Fee(s): Users will select their relevant fee on the registration form
     • Fee Taxable: Allow taxation on the Registration Fee
     • Default Age Range: Use the sliders to create a default age range
     • Default Max Participants: Enter maximum participants; leave blank for unlimited
     • Allow Waitlist: Allow users to sign up for a waitlist when the maximum participants limit for this activity is reached
     • Default Waitlist Email: The message will be sent to this email address when someone is added to a waitlist
   • Additional Details: Choose when this activity will be displayed to the public view
6. Choose a Save option
   
   
   • Save & Add Session: Allows you to save automatically and begin work on a new session
   • Save: Save changes and continue to the Registration Form

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Modify an Activity

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Activities
   
   
3. Select the category
   
4. Click Actions next to the activity you want to modify
   
5. Select Modify
   
   
6. Make modifications
   
   • Name: Name of the Activity
   • Activity Code: Code for city activity, usually matched with an Activity Brochure
   • Default Facility: Ties to the Facilities Module
   • Default Address: The address of the facility. You can Add a New Location to the drop-down.
   • ZIP Plus 4: Enter the Plus 4 of the Zip Code for this activity
   • Brief Description: Short description (250 characters or less) of the activity
   • Full Description: Provide a general description of the activity
   • Contact Information: Enter contact information for the activity
   • Registration Information
     • Allow Online Registration: Allow registration to be made on the public side
     • Registration Fee(s): Create fee names and fee amounts; click the "+" icon to add more fees
     • Fee Taxable: Allow taxation on the Registration Fee
     • Default Age Range: Set an age range for the activity
     • Default Max Participants: Set a participant limit
     • Allow Waitlist: Select to allow users to sign up for a waitlist when the activity reaches maximum participation
     • Default Waitlist Email: Email will be sent when the system adds users to the waitlist
   • Display: Select a display date range
7. Select a Save option at the top of the page
   
   
   • Save & Add Session: Allows you to save and add a session to your activity
   • Save Changes: Allows you to continue on to the Registration Form
     • For instructions on how to create a registration form, please visit our Creating a New Registration Form article.

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