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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Upload an Existing Agenda

  • Updated:

This article will show you how to upload an agenda that exists outside of CivicEngage Central.

 

Who can use this feature?

System Admin Slash Owner Slash Publisher

 

 

Instructions

  1. Navigate to Modules > Content > Agenda Center
    Navigate to Agenda Center.png
  2. Select the category you would like to upload the agenda to
    select a category
  3. Select Add Agenda
    add agenda button
  4. Check the Upload Agenda checkbox
    upload an agenda checkbox
  5. Select OK for the Warning pop-up
    warning pop-up confirmation
    • Note: The pop-up says: "Warning: Any items that you have saved to this agenda will be removed and replaced by the agenda that you upload. Would you like to continue?"
  6. Click Choose File to select the agenda from your computer
    upload file
    • Note: Click Convert to PDF if you want your file to upload as a PDF file (an image).
  7. Select a file from your computer and click Open
    select file open
  8. Fill in the rest of the Agenda fields
    information fields
    information fields, continued
    • Meeting Date: Input a date for the meeting
    • Override Posted Date and Time: Specify a date and time if you wish to override this
      • Note: If blank, the actual publish date and/or time will be used.
      • Warning: Some state laws may require this not be altered.
    • Description: Briefly describe the meeting
      • Note: There is a 255-character limit.
    • Link to Media (optional): Provide a link to external media
      • Click Open in new window if you want the link to open in a new Internet window
    • Media Type: Indicate whether or not your Link to Media source is Video or Audio
      • Note: This determines the icon the system uses to link to the media.
    • Upload File - For Minutes: Allows you to upload minutes to the agenda
  9. Select Save and Publish or Save at the top of the page
    save or save and publish buttons
    • Save: Saves your changes but will not become publicly viewable
    • Save and Publish: Saves changes and makes the agenda publicly viewable
  10. A notification window will open; your options to send the notification include:
    publish window
    • Subject: Subject heading for the notification
    • Comments: Attach a brief description of new agenda (1000 character limit)
      • Send
        • On Meeting Date: Sends the agenda on the meeting date previously set
        • Immediately: Sends the agenda immediately
        • X Number of Days in Advance: Enter the number of days prior to the meeting date to send the agenda
    • Send/Don't Send/Cancel: Send or do not send accordingly to those who have signed up in Notify Me for the selected Agenda category
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