Overview
This article will show you how to create an event.
Important Notes
- You will first need to create a calendar category.
- Ensure the category setting is set to allow subscribers.
Instructions
- Navigate to Modules > Content > Calendar
- Select the calendar you want to add an event to
- Select Add Event(s)
- Fill in the fields
- Title: Title of the event
- Event Date: Event date(s)
- Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
- Note: If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
- Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
- Note: Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
- Note: Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
- Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
- Location: Choose a facility where the event is taking place
- Note: If you select Other Location or Virtual Location, an editor box will appear that will allow you to add details for the location of the event.
- Note: If needed, add a new facility to display in the drop-down options.
- Note: If you need to override an existing reservation for a facility, a pop-up prompt will appear when you save the event. Click Proceed with Reservation to override the reservation.
- Note: Publishers, Owners, and System Admins can proceed and publish events with conflicts in availability.
- Address: Address of the event; this will be able to link to a map
- Note: If you chose a facility from the Location list above, the facility's address will auto-populate.
- Note: If you chose Virtual Location from the list above, this field will automatically be hidden.
- Include Link to Map: Check to include the link to a map
- Note: Be sure to put a correct address in the fields above, the user will have an option to view a map of the location and obtain directions.
- Open Map In New Window: Check to open mapping options in a new window
- Time Details: Enter any special time details
- Cost: Enter if there is a cost associated with the event
- Description: Enter a brief description
- Details: Add any additional information for the event
- Photo: Upload a photo to the event calendar
- Note: For more information on the suggested picture size, please visit our Calendar Picture Size article.
- Link: Add a link to another page
- Agenda Link: Provide a link to the agenda associated with the event
- Email: Add a contact email address
- Contact Phone: Enter the phone number for the event
- Related Calendars: Relate the event to multiple calendars
- Featured?: Will place the event at the top of the calendar module; draws attention to the event
- ADA: Specify whether the facility is handicap-accessible
- Upload Content: Add content via HTML
- Related Documents: Upload documents related to this event
- Display: Choose when the event displays
- Show in Widget: Select to display in the Calendar Widget
- Scroll to the top and select a saving option
- Save Changes: Save changes made to be approved later
- Save and Publish: Save and publish to the live site
- Save and Submit: Save and submit for approval (Authors only)
- Choose if you would like to notify your subscribers
- Subject: Auto-fills with the event subject line
- Comments: Add additional comments
- Mobile Text/Push Message: Add the text message
- Send: Will send a notification on the selected date
- On Start Date: Select to notify your subscribers on the start date of the event
- Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
- x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
- Don't Send: Will save the event without sending a notification
- Cancel: Will cancel the saving and allow you to make more modifications
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