Overview

This article will show you how to create an event.

Important Notes

• You will first need to create a calendar category. 
• Ensure the category setting is set to allow subscribers. 

Instructions

1. Navigate to Modules > Content > Calendar
   
   
2. Select the calendar you want to add an event to
   
3. Select Add Event(s)
   
   
4. Fill in the fields
   
   
   • Title: Title of the event
   • Event Date: Event date(s)
     • Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
       
       
       • Note: If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
     • Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
       
       
       • Note: Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
         
   • Location: Choose a facility where the event is taking place
     • Note: If you select Other Location or Virtual Location, an editor box will appear that will allow you to add details for the location of the event. 
     • Note: If needed, add a new facility to display in the drop-down options. 
     • Note: If you need to override an existing reservation for a facility, a pop-up prompt will appear when you save the event. Click Proceed with Reservation to override the reservation.
       
     • Note: Publishers, Owners, and System Admins can proceed and publish events with conflicts in availability.
   • Address: Address of the event; this will be able to link to a map
     • Note: If you chose a facility from the Location list above, the facility's address will auto-populate.
     • Note: If you chose Virtual Location from the list above, this field will automatically be hidden. 
     • Include Link to Map: Check to include the link to a map
       • Note: Be sure to put a correct address in the fields above, the user will have an option to view a map of the location and obtain directions.
     • Open Map In New Window: Check to open mapping options in a new window
   • Time Details: Enter any special time details
   • Cost: Enter if there is a cost associated with the event
   • Description: Enter a brief description
   • Details: Add any additional information for the event
   • Photo: Upload a photo to the event calendar
     • Note: For more information on the suggested picture size, please visit our Calendar Picture Size article.
   • Link: Add a link to another page
   • Agenda Link: Provide a link to the agenda associated with the event
   • Email: Add a contact email address
   • Contact Phone: Enter the phone number for the event
   • Related Calendars: Relate the event to multiple calendars
     
   • Featured?: Will place the event at the top of the calendar module; draws attention to the event
   • ADA: Specify whether the facility is handicap-accessible
   • Upload Content: Add content via HTML
   • Related Documents: Upload documents related to this event
   • Display: Choose when the event displays
   • Show in Widget: Select to display in the Calendar Widget
     
5. Scroll to the top and select a saving option
   
   
   • Save Changes: Save changes made to be approved later
   • Save and Publish: Save and publish to the live site
   • Save and Submit: Save and submit for approval (Authors only)
6. Choose if you would like to notify your subscribers
   
   
   • Subject: Auto-fills with the event subject line
   • Comments: Add additional comments
   • Mobile Text/Push Message: Add the text message
   • Send: Will send a notification on the selected date
     
     • On Start Date: Select to notify your subscribers on the start date of the event
     • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
     • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
   • Don't Send: Will save the event without sending a notification
   • Cancel: Will cancel the saving and allow you to make more modifications