Create a Recurring Calendar Event

This article will show you how to make a recurring Calendar event.

Important Notes

• Calendar events with a 12:00 AM start time or 11:59 PM end time will not show a time on the Calendar's front end. If you do not enter an end time, the system defaults to 11:59 PM, but this does not appear on the back end to avoid confusion that the event will show that time.
• Your events will tie together, similar to Outlook. You will see a recurring icon next to the Event Name on the back end if it is part of a series.

  

Instructions

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Calendar
   
   
3. Select the category you would like to add the recurring calendar event to
   
4. Select Add Event(s)
   
   
5. Select Recurrence for multiple events in different dates and fill in the recurring information
   
   • Start/End Time: Enter the start and end date/time of the events
   • Length of each event in recurrence: Specify the number of days for each event
   • Recurrence Type: Choose if the event repeats daily, weekly, monthly, or yearly
   • Range of recurrences: Set when the recurrence should start and end
     
     Note: You may add a recurring series for up to 52 recurrences of an event.
6. Fill in the other fields, as needed
   
   
   • Location: Select a location for the event
   • Address: Address of the event; this will be able to link to a map
     
     Note: If you chose a facility from the Location list above, the facility's address will auto-populate. If you chose Virtual Location from the list above, this field will automatically be hidden.
     • Include Link to Map: Check to include the link to a map. Be sure to put the correct address in the fields above, the user will have an option to view a map of the location and obtain directions.
     • Open Map In New Window: Check to open mapping options in a new window
   • Time Details: Enter any special time details
   • Cost: Enter if there is a cost associated with the event
   • Description: Enter a brief description of the event
   • Details: Add any additional information for the event
   • Photo: Upload a photo to the event calendar. For more information on the suggested picture size, please visit our Calendar Picture Size article.
   • Link: Add a link to another page
   • Agenda Link: Provide a link to an agenda associated with the event
   • Email: Add a contact email address
   • Contact Phone: Enter the phone number for the event
   • Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot which will automatically update the additional related events
     
   • Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s).
   • ADA: Specify whether the facility is handicap-accessible
   • Upload Content: Add content to populate the Details field
   • Related Documents: Upload documents related to this event
   • Display: When the event will show on the public calendar (not when the event occurs)
   • Show in Widget: Select to display the event in the Calendar Widget
     
7. Select Save Changes or Save and Publish
   
   
   • Save Changes: Saves your changes without showing them to the public.
   • Save and Publish: Saves your changes and shows them to the public.
8. Choose if you would like to notify your subscribers
   
   
   • Subject: Auto-fills with the subject information
   • Comments: Add additional comments (1000 character limit)
   • Mobile Text/Push Message: Add the text message
     • Include link to item: Provides a link to the item within the SMS message for a user to select using their mobile device.
   • Send: Will send a notification on the selected date
     • On Start Date: Select to notify your subscribers on the start date of the event
       • Note: The notification will be sent at the time of the event.
     • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (Example: an event occurs 52 times, a user will get 52 emails)
     • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
       • Note: The notification will send x number of days in advance of the day/time of the event.
   • Don't Send: Will save the event without sending a notification
   • Cancel: Will cancel the saving and allow you to make more modifications