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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Unlinked Documents Report

  • Updated:

Within the Document Center, you can generate a report of all the documents in the Document Center that are not currently linked from within a module or widget from the following list. This can assist in determining which documents can be removed and aid in avoiding broken links from unpublishing or deleting outdated or unused documents. The Unlinked Document Report returns results for all Document Center documents.

 

This report checks the following areas:

  • Alert Center
  • Calendar 
  • Editor Widget
  • FAQs
  • Graphic Links
  • Info Advanced
  • List Widget
  • News Flash
  • Quick Links
  • Related Documents Widget
  • Staff Directory
  • Table Widget
  • Text Widget

 

Important Notes

  • If your site has a remote host, this feature will not be operational.
  • There is no way to run the Report on Specific Folders.
  • This report does not return results from the Facilities, Jobs, or Bids modules so be sure to verify documents that are linked from these modules.

 

Who can use this feature?
System Administration | Owner

 

Instructions

 

  1. Sign in to your site
  2. Navigate to Modules and on the Content tab, select Document Center
    Modules menu, Document Center.
  3. Select Unlinked Documents
    Unlinked documents.
  4. Select Ok on the prompt that tells you the report will be emailed to you
    Okay button on pop-up prompt.
  5. In your email that is designated to your account, you will receive the report as an email attachment
    Email attachment.
  6. Open and view the report (a .csv file)
    CSV file.
    Note: This file can be opened in either a text editor or a spreadsheet editor like Excel. The file is most easily read as a spreadsheet. This allows sorting or searching the list for specific folders or documents.
    • The report will contain five columns:
      • Document ID: Document's number within the Document Center; this is useful for searching for documents within embedded folders and to distinguish between folders or documents with similar names
      • File Name: Name of the Document
      • Document Status: Whether the Document is currently published or not
      • Parent Folder: Folder that contains the Document; this Folder may be contained within other Folders
      • Folder Status: Whether the listed Folder is currently published or not
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