Add & Manage Facilities

This article will show you how to add, modify, and delete facilities in the Facilities Module.

Add a Facility

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Facilities
   
   
3. Choose the category in which you want to add the facility to
   
4. Select Add Facility
   
5. Fill in the appropriate information
   
• Name: The name of the Facility that the viewers will see on the public side of the website
• Address 1: This field should house the physical or street address of the Facility
• Address 2: This field should house secondary addresses such as Room or Field numbers
• Zip: Enter the appropriate zip code
• Map Location: Click on the map to change the marker location
• Features: Select the included amenities from the list
• Hours of Operation: List hours the Facility is open for use
• Hours of Operation Note: Provide a description of the facility hours, if needed
• Admission Fee: List the admission fee if applicable
• Max Occupancy: Enter the maximum number of people for this facility
• Contact Name: List a contact name
• Contact Email: List a contact email
• Contact Phone Number: List a contact phone number
• Other Phone Number: Add an additional phone number
• Allow Public Reservations: Click to allow public users to reserve the facility
• Link to Video: Provide a link to an interior page, document, photo, or exterior website
  • Open in new window: Click to open the video in a new window
• Description: How the link will appear on the public side of the website
• Create Slideshow: Upload a photo to show when a viewer chooses to look at the details of the Facility
• Select Documents: Attach related documents
• Link: Add a web address and display text
  • Open in new window: Click to open the video in a new window
• Has Calendar: Check if a calendar will be created that will be named after the Facility and allow viewers to see reservations that have been approved
• Show Directions: Allows you to have directions shown on other websites
• Display: Add a From and To date range
6. Choose a save option
   
• Save: Will save the work as an unpublished draft
• Save & Submit: Will save the work as an unpublished draft and notify a publisher/owner/system admin that it is ready for review (Viewable by Authors only)
• Save & Publish: Will save the work and publish it for viewing

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Modify a Facility

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Facilities
   
   
3. Select the category that contains your desired facility
   
   
4. Next to your desired facility, click Actions
   
   
5. Select Modify
   
   
6. Edit the information fields
   
   
   • Name: The name of the Facility that the viewers will see on the public side of the website
   • Address 1: This field should house the physical or street address of the Facility
   • Address 2: This field should house secondary addresses such as Room or Field number
   • ZIP Plus 4: Enter the Plus 4 of the ZIP Code for this facility
   • Map Location: Click on the map to change the marker location
   • Features: Select the included Amenities from the list
   • Hours of Operation: List hours the Facility is open for use
     • I prefer not to specify operating hours: Choose this option to not list operating hours
   • Hours of Operation Note: Enter notes for the hours of operation here
   • Admission Fee: List admission fee if applicable
   • Max Occupancy: Enter the maximum number of people for this facility
   • Contact Name: List a contact name
   • Contact Email: List a contact email
   • Contact Phone Number: List a contact phone number
   • Other Phone Number: Provide an additional phone number
   • Allow Public Reservations: Allow reservations to be made on the public side of the module
   • Reservation Type: Controls how reservations for this facility will be made by the public
   • Reservation Fee: Provide a Per Hour, Per Day, and/or Per Week fee rate
   • Reservation Fee Taxable: Allow taxation on the Reservation Fee
   • Advance Notice: Amount of time needed in advance of reserving this facility
   • Time Between Reservations: Amount of time needed between reservations, in minutes
   • All Day Reservations: Controls the length of reservations allowed for the facility
   • Disallow Recurring Reservations: When enabled, users will not have the option to reserve the facility for a series of dates
   • Link to Video: Provide a link to a video
     • Open in new window: Click to open the link in a new window
   • Description: Provide a brief description of the facility
   • Create Slideshow: Click Modify Image(s) to add images to a slideshow
   • Select Document(s): Select documents related to this facility
   • Link: Provide a Web Address and Display Text (front-end version)
     • Open in new window: Check to open the link in a new window
       
   • Has Calendar: Check if a calendar will be created that will be named after the Facility and allow viewers to see reservations that have been approved
   • Show Directions: This allows you to have directions shown on other websites
   • Display: Choose a From and To date to determine how long this facility will display for
     
     Note: If left blank, the facility will display indefinitely.
7. Click Save Changes
   

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Delete a Facility

1. Sign in to your site
2. Navigate to Modules and on the Content tab, select Facilities
   
   
3. Select the category that contains the facilities that you want to delete
   
4. Check the facilities that you want to delete
   
5. Expand Bulk Actions
   
   
6. Select Delete
   
   
7. Respond OK to the pop-up that asks Are you sure you want to delete the selected facilities?
   
   

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