Add & Manage Departments

This article will show you how to add and manage departments in the Staff Directory module. 

Add a Department

Instructions

1. Sign in to your site
2. On the Modules menu, select Content and then Staff Directory
   
3. Mouse over the department you want to place the new one above or below, hover over Add, and select Add Category Above or Below
   
4. Complete the information fields
   
   
   Note: This contact information is for the department, not an individual.
   • Category Name: The name of your department or committee
   • Physical Address: Add address information
   • Map & Directions: Choose if you would like to display a map and/or directions
   • Mailing Address: Add mailing address information
   • Phone: Department phone number and extension
   • Emergency Phone: Department emergency phone number
   • Fax: Department fax number
   • Submits a Form: Choose whether or not you would like the department to receive contact forms
   • Email: Department email address
   • Show Email as: What you would like the email address to read; typically you would have it as the name of the department
   • Link: Allows you to add a link to the department page
   • Link Text: Allows you to hide the link address as something readable
   • Brief Description: Allows you to add a brief description of the department
   • Hidden: Allows you to choose if you would like this to be hidden
   • Show Archive: Allows you to show archived departments
   • Template: Allows you to choose if you would like to have a template attached to this department
   • Permissions: Set permissions for the department
     • View: May view the live side only
     • Author: Submit new items and modify/delete unpublished items
     • Publisher: Publish new items, modify unpublished items, modify published items and accept/reject submitted items
     • Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories and assign category permissions
5. Click Save or Save and Publish
   
   
   • Save: Allows you to save the changes made without publishing to the live site
   • Save and Publish: Allows you to save and publish to the live site

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Modify a Department/Category

1. Sign in to your site
2. On the Modules menu, select Content and then Staff Directory
   
3. Hover over the category and select Rename/Properties
   
   
4. Modify the category's information fields
   
   
   • Category Name: The name you would like displayed
   • Physical Address (Address 1 & 2, City, Province/State, Zipcode): The physical address you would like displayed
   • Map & Directions: Choose if you would like to display a map and/or directions
   • Mailing Address (Address 1 & 2, City, Province/State, Zipcode): The mailing address you would like displayed
   • Phone: The phone number for the department
   • Emergency Phone: The emergency phone number for the department
   • Fax: The fax number for the department
   • Submits a Form: Choose whether or not you would like the department to receive forms
   • Email: The contact email for the department
   • Show Email as: What you would like the email address to read; typically you would have it as the name of the department
   • Link: Allows you to add a link to the department page
   • Link Text: Allows you to hide the link address as something readable
   • Brief Description: Allows you to add a brief description of the department
   • Hidden: Allows you to choose if you would like this to be hidden
   • Show Archive: Allows you to show archived departments
   • Template: Controls the design that will appear for items associated with this category
     • Note: If one is not selected, the default site design will be used.
   • Permissions: Set permissions for the department
     • View: May view the live side only
     • Author: Submit new items and modify/delete unpublished items
     • Publisher: Publish new items, modify/delete unpublished items, modify published items and accept/reject submitted items
     • Owner: Publish new items, modify/delete unpublished items, modify/delete published items, accept/reject submitted items, create/modify categories and assign category permissions
5. Click Save
   
   

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Delete a Department

Important Notes

You must unpublish and delete all employees in a department before you can delete the department.

Instructions

1. Sign in to your site
2. On the Modules menu, select Content and then Staff Directory
   
3. Hover over the department you want to remove and select Unpublish
   
4. Hover over again and select Delete
   
5. Select OK from the popup asking, Do you want to delete this department?
   

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