Add & Manage Staff Members

This article will show you how to add Staff Members to a Department in your Staff Directory. 

Important Note

• Ensure Show Items in Categories is enabled in Settings to view staff in categories.

Add a Staff Member

Instructions

1. Sign in to your site
2. Navigate to Modules and on the Content tab, click Staff Directory
   
3. Hover over your department and select Add and the Add Item: First to add a staff member
   
4. Fill in the information fields
   
   
   • First Name / Last Name (required): Enter the member's first and last name
   • Pronoun: Enter the member's pronouns
   • Title: Enter the member's title/job position
   • Phone: Enter the member's phone number and if applicable, the extension number
   • Additional Phone: Enter the member's additional phone number
   • Submits a Form: Select Yes/No to indicate whether or not the member submits a form
   • Email: Enter the member's email address
   • Show Email as: Enter alt-text for the member's email
   • Link: Enter a URL for the member
   • Link Text: Enter alt-text for the member's link that appears on the front end
   • Biography: Briefly describe the member
   • Photograph: Click Choose Image to upload a photo to represent the member. The recommended photo size is 200px by 200px.
   • Show Archive: Select Yes/No if the member appears in the Archive
5. Click Save and Publish at the top of the screen
   
   
   Note: Authors can only select Save.
   
6. To add more members, hover over your new member, select Add and then Add Item: Above or Below
   
   
   Note: Select Above if you want the new member to appear above the current member in the list, or Below if you want them to appear below the current member.
7. Repeat steps for as many members as you want

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Modify Staff Members

1. Sign in to your site
2. Navigate to Modules and on the Content tab, click Staff Directory
   
3. Select your desired category
   
4. Hover over the desired item and click Modify
   
5. Make the necessary modifications
   
   
   • First Name / Last Name (required): Enter the member's first and last name
   • Pronoun: Enter the member's pronouns
   • Title: Enter the member's title/job position
   • Phone: Enter the member's phone number and if applicable, the extension number
   • Additional Phone: Enter the member's additional phone number
   • Submits a Form: Select Yes/No to indicate whether or not the member submits a form
   • Email: Enter the member's email address
   • Show Email as: Enter alt-text for the member's email
   • Link: Enter a URL for the member
   • Link Text: Enter alt-text for the member's link that appears on the front end
   • Biography: Briefly describe the member
   • Photograph: Click Choose Image to upload a photo to represent the member. The recommended photo size is 275px by 415px.
   • Show Archive: Select Yes/No if the member appears in the Archive
6. Scroll to the top and select Save 
   

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Unpublish a Staff Member

1. Sign in to your site
2. Navigate to Modules and on the Content tab, click Staff Directory
   
3. Select the department that has the employee you wish to unpublish
   
4. Hover over the employee's name and select Unpublish
   

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Delete a Staff Member

Important Note

• Employees must be unpublished before you can delete the employee.

Instructions

1. Sign in to your site
2. Navigate to Modules and on the Content tab, click Staff Directory
   
   
3. Select the Department that has the employee you wish to delete
   
4. Mouse over the employee's name and select Unpublish
   
5. Hover over the desired employee and select Delete
   
6. Select OK on the popup that asks Do you want to delete [Employee]?
   

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