This article will show you how to add a back-end group.
Important Note
You may add front-end or back-end groups. Each will have special abilities depending on their permissions. For more information on groups, please visit our Front-End vs Back-end article.
Permissions Overview
- V (View): Can see documents, cannot edit
- A (Authors): Can edit and create documents, cannot publish documents
- P (Publisher): Can edit, create, and publish documents
- O (Owner): Has full rights to a group
Instructions
- Navigate to Modules > Site Tools > Group Administration
- Click Add Back-End Group
- On the Settings tab, create a Group Name and Description
- Group Name: Assign a group name; it should include what level of rights you are giving to the group to assist in assigning rights later
- Example: Parks and Rec – Publisher
- Description: Allows you to add a description to the group
- Group Name: Assign a group name; it should include what level of rights you are giving to the group to assist in assigning rights later
- Navigate to the Modules tab and assign Module Permissions
- Note: If you wish to give a group complete access to a module, you can use this tab if you wish to restrict access to just one category you will need to do this at the module level.
- Navigate to the Pages tab and assign Pages Permissions
- Note: The pages tab allows you to set rights on a page-by-page basis. You must select ALL pages you want the group to have access to, this must include all subpages; if you wish to grant access to an entire set of pages you can do this in the pages menu.
- Navigate to the Users tab and add Users
- Select the checkboxes next to the user name to add users to the group
- Click Save or Save and Publish
- Save: Saves the current Group as a draft
- Save and Publish: Immediately activates the permissions and group
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