A frequent cause for confusion is the distinction between Archives and Archive Center. This article will highlight the purpose and features of each item.
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Purpose |
Features |
| Archive Center |
A file repository that houses data-sensitive documents that must be organized and displayed chronologically. |
- Documents found in Archive Center:
- Annual Reports
- Budgets
- Agendas and Minutes
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Agenda Center is more optimal for these types of documents.
- Newsletters
- Other documents you want to display current and past versions of
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Archive Center automatically publishes all Saved items, regardless of Published or Not Published status.
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| Archives |
A database backup of all Published content within your CivicEngage Central site. This includes documents, calendar events, pages, or anything else within your site that is published. |
- All Published items are archived automatically.
- This is not an optional feature and is done to help comply with record retention requirements.
- If an item is Saved but not Published, it does not automatically archive.
- Your site will do a site-wide backup on a Weekly, Monthly, Quarterly, and Yearly basis, in which the site remotely backs up all Archived Items.
- In this backup, all deleted items within the past week will leave the Archives. They are only accessible from remote backups. If you need to recover a deleted item, do this within the week, rather than a month later.
- The Archive action in some tools moves the item to the Archives, after which it is no longer accessible to the public.
- If desired, the Archives can become publicly accessible on the site, within Modules.
- This is a Property setting for the individual categories.
- By default, News Flash and Alert Center enable this functionality.
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