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Import Resource Directory

  • Updated:

This article will show you how to import items from your computer into your Resource Directory.

 

Who can use this feature?
System Administrators

 

Format Rules

  • Import files must be .TXT file type
    Note: You can build the template in a .CSV, but it will need to be converted to a .TXT tab-delimited file to upload
  • Strings do not need to be surrounded by single (') or double (") quotes
  • The following 16 fields are required, and have to be in the specified order:
    Notes:
    • Empty fields should contain a space
    • The number in parenthesis is the maximum number of characters for that field
    • New Lines are not allowed in any field
    • Blank Lines are not allowed anywhere in the file
    1. Business Name (255 characters maximum)
    2. Contact Person Name (100 characters maximum)
    3. Address 1 (255 characters maximum)
    4. Address 2 (255 characters maximum)
    5. City (30 characters maximum)
    6. State (3 characters maximum)
    7. Zip Code (10 characters maximum)
    8. Link to Map (1 character maximum), options:
      • 0 = no
      • 1 = yes
    9. Phone Number (40 characters maximum)
    10. Fax Number (40 characters maximum)
    11. Email Address (200 characters maximum)
    12. Show Email As (200 characters maximum)
    13. Link (web address, http:// is required) (255 characters maximum)
    14. Link Text (255 characters maximum)
    15. Open link in new window (1 character maximum), options:
      • 0 = no
      • 1 = yes
    16. Description (1000 characters maximum)
  • Any fields past the required 16 are categories with which to associate the business
  • A business may be associated with no categories, 1 category, or any number of categories
  • Each category must be listed in its own field

 

Instructions

 

  1. Sign in to your website solution
  2. On the administrative user toolbar, click to expand the Modules menu:
    Web Central, Admin User Menu, Modules.
  3. On the Modules menu, click on the Content tab:
    Web Central, Admin User Menu, Modules Menu, Content Tab.
  4. On the Content tab, click the Resource Directory option:
    Web Central Modules Dropdown Conten Tab Resource Directory Option.
  5. Click the Import Items tab:
    Web Central Resource Directory Import Items button.
  6. In the resulting dialog box, click the Choose File button to locate the text file containing the information you wish to import:
    Web Central Resource Directory Import Items choose file button.
  7. Find your file using the File Explorer pop-up window and click the Open button:
    Windows File Explorer Dialog with your chosen file and the open button highlighted.
  8. Review the provided Yes/No questions with care (all options default to 'yes'):
    Web Central Resource Directory Import Items yes or no questions.
    Caution: If the "Delete All Existing Entries?" option is left as defaulted (with "yes" selected) all of the existing entries in the Resource Directory will be deleted.

    Additionally, if you include email fields with more than one email address in them, or with body, subject text, or other HTML code, they will not be hidden from spammers. Please format your email addresses in the standard user@domain.com format.
  9. Click the Upload File button:
    Web Central Resource Directory Import Items Upload file button.
  10. Click OK on the popup that says All records were imported successfully:
    Post-upload Confirmation dialog reading All Records were imported successfully.
    Note: The popup may display a note that says Duplicate data was found and not imported if any of the information you are attempting to import is a duplicate entry.

Feedback About the Article

Let us know what was helpful or not helpful about the article below.

3 comments

Date Votes
  • Johanna Silverthorne

    This article contains conflicting (and wrong) information. In several places you say that we need to upload a CSV file, but it actually needs to be a txt file. Rule #1 states that the uploaded file must be in CSV format, and your picture in step 4 shows the CSV file being selected. In step 5, the file is now a txt file with a different name. Having the files you show in the browser (step 4) and next to the "browse" button (step 5) be named the same and having the same (correct) file extension would be a real help here. Thanks so much! :-)

    0
  • Kenneth Fuller

    Hello Johanna! I apologize for the delay in response. Thank you very much for pointing out the error and confusion in the images for those steps. The images for steps 4, 5, and 6 have all been updated, and the file extension note in the Format Rules has been corrected. Have a great day!

    0
  • John Milburn

    I followed this instructions and was able successfully able to import a file, however, all my previous resources were deleted during the process.  That's probably worth mentioning

    0

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