Overview

This article will show you how to copy an event. This feature can be helpful if want to create many events that have similar information. 

Important Note

• Currently, there is no way to move events from one Calendar to another without having to copy them and deleting the old event.

Instructions

1. Navigate to Modules > Content > Calendar
   
   
2. Select a category
   
3. Click Actions next to the event you want to copy
   
4. Click Copy Event
   
   
5. Edit information
   
   
   • Note: Fields will already be filled with information from the event you copied. You must manually edit in order to change the information.
   • Calendar (required): Category of the event
   • Title (required): Title of the event
   • Event Date: When the event will occur
   • Location: If you have the Facilities module you can choose a facility that has been set up and this will link them to that page to give more details about your location
   • Address: If you put the exact address in the first field you will be able to link to a map
     • Include Link to Map: Allows you to link to a map
     • Open Map In New Window: Will open mapping options in a new window
   • Time Details: Time details for the event
   • Cost: If there is a cost associated with the event
   • Description: Short description of the event
   • Photo: Photo you want to relate to this event
   • Link: You can link to a page, 3^rd party site or document; normal linking rules apply
   • Agenda Link: Allows you to link an agenda
   • Email: Place the exact email you want as a contact here
   • Contact Phone: Enter the phone number for the event
   • Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot which will automatically update the additional related events
   • Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s)
   • ADA: Tell whether the facility is handicapped accessible
   • Upload Content: Clients who still upload their content via HTML can still use this to upload their content to the site
   • Details: Add any other information that you have not entered in any other place on the screen; this is a place for additional hyperlinks, photos, information and/or extra items you wish to be known about your event
   • Related Documents: Allows you to relate documents to the event
   • Display: When the event will be placed on the public side of the website (NOT when the event occurs); remember a calendar is a historical document – most of the time you will not take the event off of the calendar
   • Show in Widget: Allows the event to be displayed in Calendar widgets
6. Scroll up and select a saving option
   
   
   • Save Changes: Saves your work, does not make the event publicly visible
   • Save and Publish: Saves your work, is accessible by the public
7. Choose if you would like to notify your subscribers
   
   
   • Subject: Auto-fills with the event subject line
   • Comments: Add additional comments
   • Mobile Text/Push Message: Add the text message
   • Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device
   • Send: Will send a notification on the selected date
     
     • On Start Date: Select to notify your subscribers on the start date of the event
     • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
     • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
   • Don't Send: Will save the event without sending a notification
   • Cancel: Will cancel the saving and allow you to make more modifications