Overview
This article will show you how to copy an event. This feature can be helpful if want to create many events that have similar information.
Important Note
- Currently, there is no way to move events from one Calendar to another without having to copy them and deleting the old event.
Instructions
- Navigate to Modules > Content > Calendar
- Select a category
- Click Actions next to the event you want to copy
- Click Copy Event
- Edit information
- Note: Fields will already be filled with information from the event you copied. You must manually edit in order to change the information.
- Calendar (required): Category of the event
- Title (required): Title of the event
- Event Date: When the event will occur
- Location: If you have the Facilities module you can choose a facility that has been set up and this will link them to that page to give more details about your location
- Address: If you put the exact address in the first field you will be able to link to a map
- Include Link to Map: Allows you to link to a map
- Open Map In New Window: Will open mapping options in a new window
- Time Details: Time details for the event
- Cost: If there is a cost associated with the event
- Description: Short description of the event
- Photo: Photo you want to relate to this event
- Link: You can link to a page, 3rd party site or document; normal linking rules apply
- Agenda Link: Allows you to link an agenda
- Email: Place the exact email you want as a contact here
- Contact Phone: Enter the phone number for the event
- Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot which will automatically update the additional related events
- Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s)
- ADA: Tell whether the facility is handicapped accessible
- Upload Content: Clients who still upload their content via HTML can still use this to upload their content to the site
- Details: Add any other information that you have not entered in any other place on the screen; this is a place for additional hyperlinks, photos, information and / or extra items you wish to be known about your event
- Related Documents: Allows you to relate documents to the event
- Display: When the event will be placed on the public side of the website (NOT when the event occurs); remember a calendar is a historical document – most of the time you will not take the event off of the calendar
- Show in Widget: Allows the event to be displayed in Calendar widgets
- Scroll up and select a saving option
- Save Changes: Saves your work, does not make the event publicly visible
- Save and Publish: Saves your work, is accessible by the public
- Choose if you would like to notify your subscribers
- Subject: Auto-fills with the event subject line
- Comments: Add additional comments
- Mobile Text/Push Message: Add the text message
- Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device
- Send: Will send a notification on the selected date
- On Start Date: Select to notify your subscribers on the start date of the event
- Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
- x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
- Don't Send: Will save the event without sending a notification
- Cancel: Will cancel the saving and allow you to make more modifications
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