Overview

You can choose the Virtual Location option when creating an event in the Calendar module to set up an event with no physical address. 

Instructions

1. Navigate to Modules > Content > Calendar
   
   
2. Select the calendar you want to add an event to
   
3. Select Add Event(s)
   
   
4. Fill in the Title and Event Date fields
   
   
   • Title: Add the name of the event
   • Event Date: Choose Single event date selection or Recurrence for multiple events in different dates
   • Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
     • Note: If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
   • Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
     • Note: Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
5. Under Location, select Virtual Location from the drop-down
   
6. In the editor box, enter the event details
   
7. Fill out the remaining fields, as needed
   
   
   
   
   
   
   • Time Details: Enter any special time details
   • Cost: Enter if there is a cost associated with the event
   • Description: Enter a brief description
   • Details: Add any additional information for the event
   • Photo: Upload a photo to the event calendar
     • Note: For more information on the suggested picture size, please visit our Calendar Picture Size article.
   • Link: Add a link to another page
   • Agenda Link: Provide a link to the agenda associated with the event
   • Email: Add a contact email address
   • Contact Phone: Enter the phone number for the event
   • Related Calendars: Relate the event to multiple calendars
     
   • Featured?: Will place the event at the top of the calendar module; draws attention to the event
   • ADA: Specify whether the facility is handicap-accessible
   • Upload Content: Add content via HTML
   • Related Documents: Upload documents related to this event
   • Display: Choose when the event displays
   • Show in Widget: Select to display in the Calendar Widget
8. Click Save Changes or Save and Publish
   
   
9. Choose if you would like to notify your subscribers
   
   
   • Subject: Auto-fills with the event subject line
   • Comments: Add additional comments
   • Mobile Text/Push Message: Add the text message
   • Send: Will send a notification on the selected date
     • On Start Date: Select to notify your subscribers on the start date of the event
     • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
     • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
   • Don't Send: Will save the event without sending a notification
   • Cancel: Will cancel the saving and allow you to make more modifications