Overview
You can choose the Virtual Location option when creating an event in the Calendar module to set up an event with no physical address.
Instructions
- Navigate to Modules > Content > Calendar
- Select the calendar you want to add an event to
- Select Add Event(s)
- Fill in the Title and Event Date fields
- Title: Add the name of the event
- Event Date: Choose Single event date selection or Recurrence for multiple events in different dates
- Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
- Note: If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
- Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
- Note: Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series.
- Under Location, select Virtual Location from the drop-down
- In the editor box, enter the event details
- Fill out the remaining fields, as needed
- Time Details: Enter any special time details
- Cost: Enter if there is a cost associated with the event
- Description: Enter a brief description
- Details: Add any additional information for the event
- Photo: Upload a photo to the event calendar
- Note: For more information on the suggested picture size, please visit our Calendar Picture Size article.
- Link: Add a link to another page
- Agenda Link: Provide a link to the agenda associated with the event
- Email: Add a contact email address
- Contact Phone: Enter the phone number for the event
- Related Calendars: Relate the event to multiple calendars
- Featured?: Will place the event at the top of the calendar module; draws attention to the event
- ADA: Specify whether the facility is handicap-accessible
- Upload Content: Add content via HTML
- Related Documents: Upload documents related to this event
- Display: Choose when the event displays
- Show in Widget: Select to display in the Calendar Widget
- Click Save Changes or Save and Publish
- Choose if you would like to notify your subscribers
- Subject: Auto-fills with the event subject line
- Comments: Add additional comments
- Mobile Text/Push Message: Add the text message
- Send: Will send a notification on the selected date
- On Start Date: Select to notify your subscribers on the start date of the event
- Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
- x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
- Don't Send: Will save the event without sending a notification
- Cancel: Will cancel the saving and allow you to make more modifications
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